Accounts Payable/Cost Control 
(12636)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

This position is not eligible for a work visa in the United States.  Therefore, we invite candidates to apply who currently possess the legal right to work in the United States. 

Job Summary

Work closely with the Financial Controller, Finance on the day-to-day operations of Accounts Payable section and will be responsible for the timely and accurate payment of supplier invoices, proper recording of accounts Payable transactions and ensure that expenses are properly allocated to the respective expense accounts. Cost Control in the planning and implementation of controlling system and to conduct inventories.

Key Duties and Responsibilities

• Process invoices for payment accurately and timely so that invoices are paid as they become due, no supplier complaints should be received due to late or non-payments of invoices
• Prepares payments on prepayment requests from Purchasing department and ensures that receipts are applied correctly and timely once the goods are received
• Checks and ensures that all invoices for payment are duly supported with approved Purchase Orders (PO), Goods Receiving Notes (GRN) and other supporting documents or duly signed/authorized by the responsible departments before submitting for payment approval
• Ensures proper recording of Accounts Payable/Cost Controller transactions and expenses are properly allocated to the respective expense accounts
• Uploads purchase data to Accounts Payable/Cost Controller system timely and accurately
• Routes payment memos and checks for approval and ensures that these are duly approved by the authorized signatories before releasing the checks for payment
• Prepares approved checks for sending to mail office via co-mail and ensures correct transmittal of documents and information at all times
• Coordinates timely and effectively with Purchasing, Receiving, and concerned departments on all PO, invoice and receiving issues
• Liaises with suppliers and bank to ensure that invoice/payment issues are resolved on time
• Investigates immediately past due invoices noted during payment processing to ensure that all unpaid past due invoices are given timely attention and that all Payable are current
• Ensures that monthly accruals for goods/services received but not invoiced are prepared and recorded accordingly
• Checks and ensures that supplier information in the system is accurate at all times (i.e. Supplier Name, contact information, bank information, currency etc.)
• Ensures that all inquiries or emails are acted upon or responded within the day, follows through issues through completion and should not leave any issues not resolved or tasks not completed
• Reports immediately to the Financial Controller any issues noted related to Accounts Payable/Cost Controller for resolution
• Reviews and identifies areas for improvement related to Accounts Payable/Cost Controller processes to enhance the current processes and improve internal controls
• Prepares audit schedules related to Accounts Payable/Cost Controller as requested by the external/internal auditors
• Prepares monthly reconciliation/schedules of Payable/Cost Controller accounts and AP aging, Suppliers Prepayments, Purchases, Deposits and other Payable/Cost Controller accounts
• Files all payment documents timely and maintains proper filing system for all Accounts Payable/Cost Controller documents at all times
• Attends monthly physical inventory observation as assigned
• Maintains full confidentiality over Resort Financial information
• To Post or Record all Transaction related to expenses
• To maintain proper filing system in the Department
• To prepare the daily food cost report and send to F&B in charges
• To take ownership of monthly Inventory taking and random spot checking.
• To make sure to hand over completed receiving batch daily basis to Accounts Payable for process payment to the suppliers
• To take the ownership & prepare the monthly reconciliation reports & departmental expenses & JV
• To prepare monthly variance report for all outlets and operations
• To prepare monthly VIP amenities consumption report as per VIP category wise
• To carry out recipe costing, yield testing, menu engineering & other control base activities & in preparing reports
• Maintain full confidentiality over Resort Financial status
• Maintain high spirit among the Finance Department staff as well as other resort staff
• Use creative and positive thinking. Throw new ideas for constant improvement of the Cost Control Section
• Performs any additional duties and/or special projects as requested by the Financial Controller or Director, Finance
• To maintain proper control over inventories and keep track on the movements
• Responsible for preparing the ageing of slow moving stock pertain to all stores and keep track of the requisitions from Departments based on ageing
• Prepare short expiry reports on frequent intervals in order to avoid the items get expired
• Responsible for conducting full inventory in in outlets, spa and other areas as needed

Skills, Experience & Educational Requirements

• Bachelor of Science in Accounting is preferred
• Minimum 2 years’ experience with Accounting systems is required
• Excellent interpersonal skills, bookkeeping skills, effective verbal and listening communication skills, time management skills
• Proficient in Excel and other Microsoft office applications

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.