Assistant Manager, Finance 
(21648)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

Job Summary

The Assistant Finance Manager supervises the day-to-day accounting operations of the Finance department and serves as the link between the Staff Accountant team and the Finance Manager. The role oversees Accounts Receivable, credit and collections, income audit, and credit card reconciliation; reviews the team’s work for accuracy and compliance with policy; and leads the month-end close, balance sheet reconciliations, and financial reporting. The Assistant Finance Manager also supports the Finance Manager with budgeting, forecasting, audits, and internal controls, and deputizes for the Finance Manager when required.

Key Duties & Responsibilities

• Supervise, train, and develop Staff Accountants and other finance colleagues, including scheduling, assigning daily tasks, reviewing work for accuracy, and contributing to performance evaluations.
• Oversee daily Accounts Receivable operations, including invoicing, City Ledger transfers, statements of account, and collections, ensuring invoices are issued within 24 hours, and City Ledger balances agree with the control account.
• Review the monthly Accounts Receivable aging and lead collection efforts to maintain at least 93% of the total outstanding ledger below 60 days.
• Join the weekly credit meeting with the Credit Manager, review and recommend credit applications and limits, and escalate high-risk or aged balances to the Finance Manager.
• Review the daily income audit and revenue reports prepared by the team for accuracy and completeness before distribution to operations.
• Oversee daily credit card reconciliations against bank statements across Opera, Symphony, and Zenoti, ensure discrepancies are resolved promptly, and manage chargeback responses to minimize losses.
• Review and approve travel agent commission processing through Onyx, Skywards miles reconciliations, and the accuracy of contracted rates charged to travel agents and other accounts.
• Resolve billing disputes and rate discrepancies escalated by the team and approve rebates and adjustments within delegated authority.
• Coordinate the month-end close schedule; review journal entries, accruals, provisions, and reconciliations prepared by Staff Accountants; and prepare adjusting entries as needed.
• Prepare and review balance sheet account reconciliations, ensuring reconciling items are investigated and cleared in a timely manner.
• Assist with preparation of monthly financial statements, statistical reports, and variance analyses for review by the Finance Manager.
• Assist the Finance Manager in preparing the annual budget and periodic forecasts and support department heads with profit and loss reviews and cost control.
• Support Accounts Payable and payroll processing as needed.
• Ensure compliance with internal controls, company policies, USALI, and GAAP, and recommend and implement process improvements within the department.
• Coordinate and support internal and external audits, including preparing supporting schedules and responding to auditor requests.
• Ensure all finance documentation is complete, accurate, and maintained in accordance with the Resort’s SVS filing system.
• Serve as the escalation point for customer inquiries regarding payment terms, special billing requests, and account disputes, responding promptly, professionally, and courteously.
• Partner with department heads and train operational colleagues on finance procedures, billing standards, and system controls.
• Act on behalf of the Finance Manager in their absence, including attending management meetings and approving transactions within delegated authority.
• Maintain full confidentiality over the Resort’s financial status and other matters as instructed by the Finance Manager and Director, Finance.
• Perform any additional duties and/or special projects as requested by the Finance Manager, Assistant Director of Finance, Director of Finance, or any other member of the management team.

Skills, Experience, & Educational Requirements

• Advanced knowledge of PMS Opera, POS Symphony, and spa software Zenoti

• Advanced knowledge of Microsoft Excel, including pivot tables, lookups, and financial reporting
• Minimum three years of accounting experience, including at least one year in a supervisory or senior accounting role in a resort/hotel
• Bachelor’s degree in Accounting, Finance, or a related field required; CPA, CMA, or progress toward certification preferred
• Working knowledge of USALI and GAAP
• Demonstrated ability to lead, train, and motivate a team while meeting strict deadlines

The ideal candidate must be able to perform all physical requirements of the job in a safe manner, with or without reasonable accommodation. Physical requirements include, but are not limited to:  

• Remaining in a stationary position for long periods  
• Constantly operating a computer and other office productivity machinery

• Standing, walking, stooping, kneeling, and bending in an operational environment for extended periods
• Frequent bending, twisting, stooping, reaching, and pulling
• Lifting and carrying of loads weighing up to 50 pounds

Working in outdoor environments, including high altitudes, that may present extreme weather conditions such as snow, ice, rain, heat, wind, etc. 

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.