HOA Finance Manager, Private Homes 
(15110)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

Job Summary 

Responsible for ensuring that the financial controls, books, records and reports of the Sub Condominium are accurate and up to date; maintain communication with the owners of private residences in relation to their condominium fees, as well as the results of the rental program.

Key Duties and Responsibilities 

• Responsible for the elaboration of detailed budgets, forecast and determination of condominium quotes when need it.

• Maintains, protects and guarantees compliance with the contracts established with the Sub-Condominium.

• Will oversee and coordinate the owners' assemblies for the approval of budgets, as well as the preparation of the reports that will be shown at the assembly.

• This position will be responsible to explain financial differences and to be able to anticipate them and communicate those variances properly and on time to all the stakeholders.

• Maintain communication with the developer on issues of residence delivery dates for budget and for billing purposes of the HOA dues, Home Care, Rental statements to the owner in accordance with the legal terms established for each residence.

• Invoicing of the condominium dues, home care, rental statement, distribution via email to owners and collection.

• Make accurate and updated accounting records of accounts payable, receivable, journal policies.

• Is responsible for managing collections of delinquent accounts of homeowners for their HOA dues, Homecare fees and house accounts.

• Prepare the closing of the month according to the delivery dates of hotel and Sub-Condominium accounting.

• Prepare the financial statements of the Sub-Condominium as required.

• Prepare account statements for owners as requested.

• Is responsible for completing the closing of the month on time and in a proper way.

• Prepare balance sheet reconciliations monthly no later than the 20th day of every month.

• Guarantees compliance with all applicable Resort policies and procedures and those applicable to the Sub-Condominium (SOP's).

• Prepare payments to suppliers and the ability to negotiate and to execute contracts.

• Must be able to maintain good relations with the Resort departments involved in the care of the Sub-Condominium to promote effective internal control.

• Is responsible for the adequate supervision, training and administration of the personnel assigned to this position, as well as preparing annual performance evaluations.

• Implement the necessary procedures for the proper functioning of the Rental Program as well as the administrative part of the Sub-Condominium.

• Determination of payments to owners for the Rent program, accounting record and inform the owner of the results.

• Follow up on billing by the owner of the rental program commission, review it and pass it on to programming payments to accounts payable.

• Performs the duties of the Financial Controller in his/her absence/leave.

• Responsible to execute and monitoring the reserve study to ensure the adequate replacement that guaranty the assets of the homeowners

   

Skills, Experience & Educational Requirements  

• Minimum of 2 years of experience in the position and in accounting for condominium regime, in luxury or ultra-luxury property.

• Knowledge of systems such as Opera, iScala, etc.

• Bachelor’s degree in public accounting.

• Must be able to manage multiple priorities and meet deadlines for the preparation and delivery of budgets as well as for the preparation and delivery of financial statements.

• Must have a high degree of professional integrity and be able to work safely, effectively and efficiently.

• Deep knowledge of hotel accounting operations.

• Ability to concentrate and maintain attention on the performance of tasks despite frequent interruptions, emergencies or crises.

• Organized, proactive and focused on meeting priorities in the attention to corporate and owner requirements.

Benefits  

• Medical, Dental & Vision Insurance 

• PTO (Paid Time Off)

• Subsidized housing based on availability

• Discounted colleague rate for Kerzner Properties worldwide

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.