Manager, Purchasing 
(18089)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

Job Summary

The Manager of Purchasing manages and coordinates the overall operations of the purchasing department to ensure that all departments of the hotel have adequate supplies to perform their duties in an efficient manner, within the parameters of the operational budgets. The Manager of Purchasing ensures that the hotel operates within all related local and global office policies and procedures pertaining to the purchasing function including compliance with global purchasing programs and group purchasing initiatives where applicable...

Key Duties and Responsibilities

• Review, evaluate, and approve specifications for issuing and awarding bids to suppliers through RFQ/RFP process; and manage all procurement activities including RFP’s (Request For Proposals)
• Work with the Director of Purchasing to manage the contract negotiation process, as well as ongoing supplier oversight, to ensure we enter into and maintain cost-effective & well-managed relationships with all suppliers. Regularly meets with vendors to negotiate improved pricing, product quality, and delivery
• Assist with developing strategic multi-location contracts and pricing agreements where possible
• Develop superior working relationships with suppliers and with 3rd parties such as food, beverage suppliers and office equipment suppliers
• Review and approve, as required, purchase order placement at all locations (through online, centralized tools as well as onsite presence) to ensure accuracy, optimum delivery and pricing
• Develop company policies & procedures in regards to purchasing, receiving and inventory management
• Implement & maintain effective systems (reports, processes, tools) to help manage, highlight variances, report, & fix costing issues
• With guidance from the Director of Purchasing, develop and implement purchasing and contract management instructions, policies, and procedures to support the various business departments & leads
• Provide effective/strategic reporting to property directors/GMs (F&B, Hotel, Catering, office supplies, etc.) on inventory and costing performance and recommendations
• Conducts meetings, prepares and presents reports, and provides information to identify purchasing requirements, establish business plans and performance objectives, and report performance against plan and business objectives
• Assist/support in menu costing and other costing exercises to help in optimizing/reducing costs
• Developing, maintaining and updating inventory & pricing databases. Development & maintenance of a vendor, product item, inventory and pricing catalogue system
• Communicate with functional departments on any pricing trends, product variations, availability and inventory issues as they occur
• Train, develop and mentor the Purchasing team under the direction of the Director of Purchasing
• Assist in analyzing data and making purchasing recommendations
• Attend trades shows/industry events when possible to find and offer innovative ideas and products
• Other duties and responsibilities as assigned by Director of Purchasing and other resort leaders

Skills, Experience & Educational Requirements

• 5+ years’ experience in the F&B, Hotel/ Hospitality sector in progressive purchasing roles required
• Large operation experience, multi-unit purchasing a strong asset
• Demonstrated budget and expense management skills with a proven track record of operating at or reducing targeted expenses
• Strong relationship development skills
• Demonstrated ability to build a highly productive and efficient team
• Exceptional negotiation skills
• Excellent administration, interpersonal and communication skills
• Must be self-motivated, results-oriented, flexible and able to work in a fast paced environment
• Must possess a high standard of integrity and a strong team orientation
• Flexible to meet demands of business volumes
• Computer literate with proficiency in commonly used Microsoft Office Products (Excel, Word, Outlook)
• Knowledge of purchasing, costing, inventory management software/tools a plus
• Educational Requirements: College/ University preferred; possible industry certification and/or memberships and
• relevant professional training

Benefits

• Medical insurance - 80% of premium paid by employer
• Health Savings Account with $50 employer contribution per pay period
• Dental, vision & life insurance - 100% of premium paid by employer
• 5 weeks of PTO (Paid Time Off)
• 8 paid holidays
• Uniform provided & complimentary laundering
• Complimentary transportation to/from resort
• Complimentary meal per shift
• Discounts at F&B outlets on property
• 14 nights per year at $100/night* at Kerzner Properties worldwide
• Winter season includes complimentary ski pass to Big Sky Resort based on availability OR $225 reimbursement towards gym membership

Physical Requirements

The ideal candidate must be able to perform all physical requirements of the job in a safe manner, with or without reasonable accommodation. Physical requirements include, but are not limited to:   

• Standing, walking, stooping, kneeling, and bending in an operational environment for extended periods 

• Frequent bending, twisting, stooping, reaching, and pulling 
• Lifting and carrying of loads weighing up to 30 pounds 
• Remaining in a stationary position for long periods 
• Constantly operating a computer and other office productivity machinery 

• Working in outdoor environments, including high altitudes, that may present extreme weather conditions such as snow, ice, rain, heat, wind, etc.    

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.