Team Leader, Purchasing 
(14761)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

Job Summary

To source & coordinate purchases until the order is received and the supplier is paid. To conduct price comparisons amongst all suppliers on a regular basis.

Looking ahead to fall? Start your next chapter with us this September as we prepare to open our first U.S. ultra-luxury alpine resort. We're seeking passionate individuals committed to creating amazing experiences and everlasting memories for our guests and their fellow colleagues alike. Applications are reviewed as they come in—Apply today!

Key Duties and Responsibilities

• Ensure all purchase requests are received in accordance with purchasing policies.
• Obtain price comparisons and check the best offer with the most reliable supplier that has credit facilities first.
• Check item descriptions before creating articles on material control.
• Verify the pro-forma invoice against purchase orders before issuing a payment request, especially for all advance payments.
• Raise a payment memo for all advance payments, deposits, or letters of credit requested by the supplier upon approval of purchase orders.
• Follow up with Accounts Payable on all payment requests until the bank’s telegraphic transfer copy is received.
• Ensure that suppliers confirm receipt of the payment copy, either by email or fax, and verify the status of the order.
• Check expiry dates on all applicable items before placing the order.
• Ensure all purchase requests are approved by relevant department heads or appointed representatives before processing the request.
• Ensure all purchase requests are submitted for approval before issuing a purchase order.
• Ensure the correct delivery date is posted before issuing a purchase order.
• Ensure all purchase orders are approved before submission to suppliers.
• Ensure all purchase orders are acknowledged by suppliers and confirm the delivery status according to the date stated on the purchase orders.
• Conduct regular follow-ups on all open purchases.
• Follow up with the receiving department regularly to ensure that open purchase orders are closed as soon as goods are received.
• Obtain shipping documents and coordinate with the clearing agent regarding the arrival of the shipment.
• Obtain and cross-check shipping documents against the order before submission to the clearing agent, ensuring that all copies of documents are provided to the receiving officer.
• Follow up on shipment arrivals with the clearing agent and ensure the clearing process is completed within a reasonable time.
• Coordinate with local suppliers to ensure goods are delivered to the supply boat at the specified time and day as per schedule.
• Coordinate with the receiving department in the event of any incorrect delivery, damage, spoilage, or discrepancies, ensuring that a report is completed within 48 hours and submitted to the suppliers.
• Follow up with suppliers regarding discrepancy reports to obtain a replacement or credit note, whichever is applicable.
• Ensure that credit notes or feedback regarding discrepancy reports are submitted to the receiving department for further action.
• Coordinate with the receiving department for any goods that need to be returned to the supplier.
• Ensure that the receiving department receives all required order-related information within a reasonable time.
• Ensure that urgent orders are communicated to the relevant person or department heads, with updated status reports until the goods are received by the appropriate recipient.
• Conduct spot checks on goods upon arrival.
• Assist the Director, Purchasing with any information related to the Purchasing Department's work.
• Perform any additional duties and/or special projects as requested by the Director, Purchasing.
• Be prepared to assist in any other area within the department as needed, including covering for staff on emergency leave or upon request by the Director, Purchasing.

Skills, Experience & Educational Requirements

• Skills – Supervisory, Computer skills, Excel intermediate, Communication skills, interpersonal skills  
• Experience – 2-year experience on the same task 
• Education – High School graduate 

Benefits

• Medical, Dental & Vision Insurance 

• PTO (Paid Time Off)

• Complimentary Dry Cleaning for Employee Uniforms

• Complimentary transportation to/from resort

• Complimentary meal per shift

• Subsidized housing based on availability

• Discounted colleague rate for Kerzner Properties worldwide

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.