Team Leader, Purchasing
(21607)
At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.
Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.
Job Summary
The Team Leader, Purchasing is responsible for coordinating purchasing activities, sourcing products, managing supplier relationships, and ensuring the timely and cost-effective procurement of goods and supplies. This role supports purchasing operations through accurate order processing, price comparisons, payment coordination, and collaboration with internal departments to maintain operational efficiency and uphold resort standards.
Key Duties & Responsibilities
-
Review and process purchase requests, ensuring compliance with established purchasing policies and approval procedures
-
Obtain and evaluate supplier quotations, conduct regular price comparisons, and identify cost-effective purchasing opportunities while maintaining quality standards
-
Coordinate with suppliers to confirm pricing, product availability, order details, and expected delivery dates
-
Prepare, verify, and process purchase orders, ensuring accuracy and completion of required approvals before submission to suppliers
-
Review pro-forma invoices and coordinate advance payments, deposits, and other payment requests with the Accounts Payable team
-
Monitor outstanding purchase orders, following up with suppliers to ensure timely deliveries and resolution of delays
-
Coordinate with the Receiving Department to confirm deliveries, close completed purchase orders, and address any discrepancies
-
Resolve issues involving incorrect, damaged, or missing goods by coordinating returns, replacements, and credit notes with suppliers
-
Review relevant shipping and receiving documentation to ensure accuracy and compliance with purchasing procedures
-
Maintain accurate purchasing records, supplier information, and product details within the purchasing system
-
Communicate purchasing updates, urgent requests, and delivery timelines to relevant departments and management
-
Identify opportunities to improve purchasing processes, supplier performance, and overall departmental efficiency
-
Support the Manager, Purchasing with daily operations and provide guidance to purchasing colleagues as needed
-
Perform additional responsibilities as assigned by the Manager, Purchasing or other members of management
Skills, Experience, & Educational Requirements
-
High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Supply Chain Management, Hospitality Management, or a related field preferred
-
Minimum of 2 years of experience in purchasing, procurement, inventory management, or a related field, preferably within a hotel or resort environment
-
Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities effectively
-
Strong communication, interpersonal, and negotiation skills, with the ability to build and maintain positive supplier relationships
-
Proficiency in Microsoft Office, particularly Excel, and familiarity with purchasing or inventory management systems
Benefits
- Medical Insurance: 80% Employer-Covered (Full-Time, Year-Round Only)
- Dental, Vision, and Life Insurance: 100% Employer-Covered (Full-Time, Year-Round Only)
- 401(k) Program Participation: 4% Employer Match (Full-Time, Year-Round Only)
- 25 Days of Paid Time Off (Full-Time, Year-Round Only)
- Subsidized Colleague Housing
- Winter Season Pass Program: Ski Pass or Fitness Pass (Subject to Availability)
- Complimentary Transportation
- Complimentary Meals on Shift
- On-Property Discounts Across Food & Beverage, Wellness, and Retail
- Travel Discounts Across Kerzner Properties Worldwide
Physical Requirements
The ideal candidate must be able to perform all physical requirements of the job in a safe manner, with or without reasonable accommodation. Physical requirements include, but are not limited to:
- Standing, walking, stooping, kneeling, and bending in an operational environment for extended periods
- Frequent bending, twisting, stooping, reaching, and pulling
- Lifting and carrying of loads weighing up to 75 pounds
- Remaining in a stationary position for long periods
- Constantly operating a computer and other office productivity machinery
- Working in outdoor environments, including high altitudes, that may present extreme weather conditions such as snow, ice, rain, heat, wind, etc.
Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.
Nearest Major Market: Bozeman
Nearest Secondary Market: Montana