Team Leader, Receiving 
(12910)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

Job Summary  

The Team Lead, Receiving will coordinate with the Clerk, Receiving to ensure all goods are received at the resort. They must do random, but thorough checks of all goods received in compliance with Goods’ Safety Handling, checking all related aspects, including the quantity of the goods received, expiration date, and amounts of excess or shortages, so all goods that do not adhere to the hygiene standards of the resort are put aside. They must also effectively communicate with the departments and section heads of Purchasing, Cost Control, and others. 

Key Duties & Responsibilities  

• Checks all purchase orders and the market list, ensuring that items are received on the date of delivery according to resort standards 

• Communicating effectively about the expected date of arrival of goods ordered to the Resort 

• Checks that invoices reflect agreed-upon prices, referring to the Purchasing department immediately if discrepancies are found 

• Checks that dispatch notes accurately reflect corresponding invoices 

• Maintains a file of purchase orders against GRN numbers received daily 

• Ensures goods are kept in their correct places throughout the transportation process (e.g., items to be chilled should be in a cool area), reporting to the Purchasing department if they are not 

• Informs the Director of Purchasing about items damaged during transport for further investigation and record-keeping 

• Prepares copies of the daily receiving report, distributing them to relevant departments 

• Prepares a non-received items list from the market list, distributing it to the Director of Purchasing and Executive Chef 

• Prepares a list of the pending documents needed to complete the GRN posting, then informing the Purchasing department to follow up 

• Completes receiving batch reports (e.g., approved purchase orders, invoices, delivery notes, and goods received notes with signatures and signed GRNs), handing it to the Cost Control office daily 

• Prepares weekly / monthly receiving status reports that includes all received items and all open orders 

• Responsible for a proper filing system in the Receiving department 

• Ensures not to amend approved purchase orders or invoices without the consent of the Cost Controller, Director of Purchasing, and Director of Finance 

• Maintains full confidentiality of the resort’s financial status 

• Maintains a high spirit among the Finance department staff, as well as other resort staff 

• Uses creative and positive thinking to propose new ideas for the constant improvement of the Receiving system, including internal controls 

• Ensures that the receiving and storage areas are always clean and organized 

• Willing to complete other work within the department to assist other areas, such as in the event of staff on emergency leave or when requested by the Director of Purchasing and Director of Finance 

• Performs any additional duties and special projects as requested by the Director of Purchasing and Director of Finances  

Skills, Experience, & Educational Requirements  

• At least 2 years’ experience in a similar role is required 

• Being a High School graduate is essential 

• Proven experience in a supervisory position 

• Strong communication and interpersonal skills are valuable 

• Proficient in computer programs, including Microsoft Excel 

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.