Administrative Assistant, Marketing & Communications, One & Only One Za'abeel 
(16037)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Behold the dawn of a new, all-encompassing resort experience in Dubai – One&Only One Za’abeel. A vibrant hub for business, a magnetic stage for entertainment, and a haven for inner-city wellness, this new Dubai resort will be more than a trailblazing icon of the skyline, and it will be an utterly unrivalled urban oasis. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

About The Role: 

The Administrative Assistant provides comprehensive support to the Marketing and Communications team, ensuring smooth operations and efficient workflow. This role involves a mix of administrative tasks, personal assistance, financial tracking, and coordination of media stays, all contributing to the successful execution of marketing strategies and brand initiatives. Some of the main responsibilities will include: 

• Support the Director of Marketing and Communications and the Marketing & Communications team across all aspects of their roles.
• Manage and maintain calendars, schedule appointments, and coordinate meetings, ensuring efficient time management.
• Prepare and organize documents, reports, presentations, and correspondence, ensuring accuracy and professionalism.
• Handle incoming calls, emails, and inquiries, responding promptly and professionally.
• Maintain organized filing systems, both electronic and paper-based, for easy access to information.
• Assist with travel arrangements, including booking flights, accommodations, and transportation.
• Track department expenses, process invoices, and manage purchase orders, ensuring adherence to budget guidelines.
• Assist with vendor creation and maintain vendor relationships.

• Maintain confidentiality regarding sensitive information and communications.
• All other duties as assigned by the Director of Marketing and Communications.
• Track department expenses and maintain accurate financial records.
• Raise purchase orders and manage vendor creation processes, ensuring compliance with company policies.
• Prepare budget reports and assist in financial forecasting for marketing campaigns and projects.
• Assist in processing invoices and payments related to marketing and communications activities.

About You: 

Minimum of 2 years' experience as an administrative assistant, personal assistant, or in a similar role, preferably in the hospitality or luxury sector. Experience with financial tracking ,expense management, and coordinating travel arrangements and events.

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.