Assistant Manager, Purchasing 


Rare Finds is a diverse collection of resorts celebrating the individuality and unique identity of a destination, with a distinct ability to captivate the imagination, and bring to the forefront the essence of a place.

Authentic and captivating, Bab Al Shams Desert Resort is a truly magical destination, where expertly curated itineraries and bespoke entertainment are the beating heart of our legendary desert-based destination. Part of our unique Rare Finds collection, the essence of Bab Al Shams joins our guests together to discover the most soulful experiences and humbling journeys, set against Dubai’s endless dunes and rich culture.


About The Role

•    Assistant Purchasing Manager to manage the day-to-day operations of their department. They commonly handle a wide range of tasks, from sourcing new vendors and negotiating deals to tracking inventory levels and ensuring that products are delivered on time.
•    Assistant Purchasing Managers is also responsible for managing other employees in their department. This might include assigning tasks to clerks or administrative assistants, guiding how best to complete certain jobs, and even coaching them on how they can advance within the company.


Key Duties and Responsibilities  

•    Negotiating with suppliers on pricing, terms, and conditions of sale.
•    Reviewing bids received from suppliers for potential purchase orders based on price, quality, delivery terms, and other factors.
•    Managing inventory levels of supplies and materials to ensure adequate supply while minimizing costs.
•    Monitoring contract compliance and making sure that suppliers adhere to contractual obligations such as maintaining insurance coverage or providing timely delivery of products or services.
•    Creating purchase orders and other documentation necessary to initiate a purchase transaction.
•    Conducting market research to identify potential suppliers and evaluate their suitability for specific products or services.
•    Identifying opportunities for cost savings through strategic sourcing techniques such as offshore procurement.
•    Reviewing purchase orders and other documents to ensure that they comply with company policies and procedures.
•    Recommending changes to purchasing procedures that would improve efficiency or reduce costs.
•    Understand purchasing needs and develop strategies to ensure cost-effective procurement of goods and services.
•    Analyze market trends and research suppliers to identify opportunities for cost savings.
•    Negotiate pricing and terms with suppliers, taking into account quality, delivery, and other factors.
•    Prepare and issue purchase orders, track deliveries, and resolve any discrepancies.
•    Maintain supplier performance records and conduct regular reviews to assess compliance with contractual agreements.
•    Manage inventory levels and stock turnover to minimize waste and obsolescence.
•    Develop and implement policies and procedures related to purchasing.
•    Train and supervise purchasing staff, including buyers and assistants.
•    Stay abreast of new developments in the field, such as new products, prices, and delivery methods.
•    Attend trade shows and conferences to network with potential suppliers.
•    Participate in the development of long-term strategic plans for the procurement function.
•    Prepare reports for senior management on the status of pending contracts and major purchases.
•    Trains new purchasing staff.
•    Directs the daily workflow and schedules of the department, coordinating staff involved in purchasing, selling, and distributing supplies, machinery, materials, or equipment.
•    Conducts performance evaluations that are timely and constructive.
•    Handles discipline and termination of employees by company policy.


Experience & Educational Requirements

•    Bachelor’s degree in business, finance or a related field.
•    Master’s degree in business or related field
•    CPP or APICS certification
•    Experience managing a team of buyers
•    Working knowledge of ERP/MRP systems
•    3-5 years of professional experience in purchasing or a similar role
•    Proven negotiation skills with vendors and suppliers
•    Excellent written and verbal communication skills
•    Strong analytical and problem-solving skills
•    Highly organized with superb attention to detail


Join a team that is warm,caring, connected and empowered to create truly unique experiences. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.