Conference and Events Coordinator 
(21254)

Rare finds is a collection of extraordinary resorts rooted in their destination and shaped by its people. Each destination celebrates the stories, culture and character of its surroundings, creating meanigful experiences that could only exist in that place.

Set alongside Dubai's iconic Meydan Racecourse, The Meydan Hotel is a disctinctive expression of the city's passion for equestrian heritage, ambition and sepctacle. Rooted in a legacy of racing and shapred by the energy of modern Dubai, the hotel brings guest closer to a world of tradition, sport and shared celebration. From the excitement of race day to the unique rhythm of life around the track, every stay reveals another side of Dubai's character and culture.

Job Summary

The Banquets Coordinator is responsible for overseeing the daily operations of banquet events, ensuring exceptional service standards and guest satisfaction in line with the hotel’s luxury brand standards. This role involves coordinating with the Banquets Manager, culinary team, and service staff to execute events flawlessly, from setup to breakdown. The Banquets Supervisor ensures adherence to health and safety regulations, manages staff performance, and maintains high-quality presentation of banquet spaces. Strong leadership, organizational skills, and attention to detail are essential to deliver memorable experiences for guests.

Key Responsibilities

• Assists Catering Manager in the creation and distribution of Banquet Event Orders to all pertaining departments. 
• Oversees the function room as outlined in the BEO.
• Supervises banquet employees, provides all nesccesary tainings.
• Prepares position assignments, break schedules, event duties, and responsibilities.
• Maintains communication between team members – morning and night shift – proper duty handovers by any mean of comunication.
• Welcomes and acknowledges all guests according to company standards, anticipates and addresses guests’ service needs, assists individuals with disabilities, and thanks guests with genuine appreciation.
• Maintains equipment inventory and storage areas.
• Assures that all china, glassware, silverware, linen, etc are returned to their proper location after each event.
• Developes and maintains positive working relationships with others, and supports team to reach common goals
• Maintains constant communication with guests and on-site contact to ensure all expectations are met or exceeded.
• Maintains the communication between organisers during every each function in order to able to accommodate any last minute changes.
• Ensures that set ups are completed on time.
• Ensures all rooms are properly “set up” including dishware, glassware, silverware, linens and other amenities and rooms are "refreshed" to maintain professional presentation of the room during meeting.
• Inspects and maintains table set-ups for cleanliness, neatness and agreement with group requirements and company standards, and resolve any problems.
• Follows up on special banquet event arrangements requested by guest to ensure compliance.
• Ensures all guest requirements are set and ready before event start time as per the BEO.
• Always ensures that team is aware of last minute changes.
• Ensures all guest checks are billed and signed by the host as per provided billing information.
• Knows the menu for each function served and communications to Chef to be able to explain the major ingredients and preparation methods for each item to be served.
• Ensures that all checklist “Event opening & closing” are completed.
• Ability to take and pass all training provided and required by the banquet department to complete daily operational duties.
• Performs other duties as assigned.
• Follows company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
• Reports work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
• Meet and greet clients
• Responsible for the overall cleanliness of the work areas, banquet rooms and storage areas.
• Provide excellent customer service and ensure customer needs are met.

Skills, Experience & Educational Requirements

• Leadership & Team Management: Ability to lead, motivate, and supervise a diverse team effectively.
• Organizational Skills: Strong planning and time-management skills to handle multiple events simultaneously.
• Communication: Excellent verbal and written communication skills for interacting with guests, staff, and vendors.
• Problem-Solving: Quick decision-making and conflict resolution abilities under pressure.
• Attention to Detail: Ensuring flawless event execution and adherence to luxury standards.
• Customer Service Orientation: Commitment to delivering exceptional guest experiences.
• Technical Knowledge: Familiarity with banquet setups, AV equipment, and event service standards.
• Financial Awareness: Basic understanding of budgeting and cost control for events.
• Minimum 2–3 years in banquet operations or event management within a luxury or 5-star hotel environment.
• Proven track record of supervising large-scale events such as weddings, conferences, and corporate functions.
• Experience in managing staff schedules, training, and performance evaluations.
• Hands-on experience with food and beverage service standards and event logistics.
• Diploma or Degree in Hospitality Management, Hotel Administration, or a related field.
• Additional certifications in Food Safety, Event Management, or Leadership Training are an advantage.
• Knowledge of health and safety regulations and luxury service standards.

Our company is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, innovative, inclusive, and inspiring in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.