Team Leader Finance, Clinique La Prairie, One & Only One Za'abeel 
(18188)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Behold the dawn of a new, all-encompassing resort experience in Dubai – One&Only One Za’abeel. A vibrant hub for business, a magnetic stage for entertainment, and a haven for inner-city wellness, this new Dubai resort will be more than a trailblazing icon of the skyline, and it will be an utterly unrivalled urban oasis. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

About The Role

Procurement & Vendor Management

• Initiate and follow up PRs – ensure full documentation and approvals
• Coordinate with suppliers for vendor registration, ensuring all required documents meet compliance standards.
• Work with Purchasing team & suppliers for vendor registration: ensure all necessary paperwork supports compliance.
• Review terms of contracts in accordance with internal guidelines and compliance requirements.
• Facilitate execution of contracts - obtaining signatures from all appropriate individuals, record keeping
• Communicate with Directors and Managers regarding potential contract renewals or resignations of suppliers or service providers.
• Manage and update Onyx request forms for procurement activities.

Inventory & Cost Control

• Monitor and manage inventory levels in Helix, ensuring accuracy across all stock categories.
• Add new retail items into the system and ensure accurate representation in monthly stock counts.
• Conduct and coordinate monthly stock counts, verify data with respective teams, and submit reports to Cost Control.
• Communicate with the Cost Control team regarding registration of new items in the system and any stock discrepancies.
• Coordinate with suppliers for timely deliveries, ensuring invoices are stamped, signed, and acknowledged by the receiving department.

Payments, Refunds & Financial Coordination

• Prepare refund requests, gather necessary documentation, upload to the system, and follow up with Finance on progress.
• Communicate with Finance and Accounts Payable to track payment status and resolve pending issues.
• Review and reconcile Statements of Account (SOA) from suppliers.
• Coordinate with Finance on monthly accruals for upcoming expenses.
• Calculate and verify commission payouts for doctors and therapists, ensuring accuracy and timely submission for approval.

Reporting & Analysis

• Prepare and review staff commission reports and ensure all data aligns with system records.
• Assist with monthly revenue reports and contribute to P&L review discussions, highlighting discrepancies or trends.
• Ensure accurate reconciliation between operational and financial reports.
• Conduct spot audits at front office to verify balance and compliance with financial procedures.
• Support management in preparing monthly revenue and expense analysis to identify variances and operational opportunities.

About You

• Experience in procurement, finance coordination, or inventory management, ideally within hospitality, wellness, or healthcare.
• Proficient in ERP systems (Onyx, Iscala, Hyperion, Helix, or equivalent) and Microsoft Excel.
• Strong understanding of procurement processes, vendor management, and inventory control.
• Excellent communication, negotiation, and organizational skills.
• High attention to detail and ability to manage multiple priorities effectively.

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.