Manager, Accountant HOA 
(11039)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Woven seamlessly into the diverse, dramatic vistas of one of Mexico’s last tropical beachfront jungles in Riviera Nayarit, One&Only Mandarina provides the perfect balance between chic treehouse seclusion and clifftop villas. The warm Mexican charm is one of our most unique and valued assets. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

About the job.

Responsible for ensuring that the financial controls, books, records and reports of the Sub Condominium are accurate and up-to-date; maintain communication with the owners of private residences in relation to their condominium fees, as well as the results of the rental program.

Main responsibilities and activities:

• Responsible for the elaboration of detailed budgets, forecast and determination of condominium quotes when need it.
• Maintains, protects and guarantees compliance with the contracts established with the Sub-Condominium.
• Will oversee and coordinate the owners' assemblies for the approval of budgets, as well as the preparation of the reports that will be shown at the assembly.
• This position will be responsible to explain de financial differences and to be able to anticipate them and communicate those variances properly and on time to all the stakeholders.
• Maintain communication with the developer on issues of residence delivery dates for budget and for billing purposes of the HOA Fee to the owner in accordance with the legal terms established for each residence.
• Invoicing of the condominium fee, distribution via email to owners and collection.
• Make accurate and updated accounting records of accounts payable, receivable, journal policies.
• Prepare the closing of the month according to the delivery dates of hotel and Sub-Condominium accounting.
• Prepare the financial statements of the Sub-Condominium as required.
• Prepare account statements for owners as requested.
• Is responsible for completing the closing of the month on time and in a proper way.
• Prepare balance sheet reconciliations on a monthly basis no later than the 20th day of every month.
• Guarantees compliance with all applicable Resort policies and procedures and those applicable to the Sub-Condominium (SOP's).
• Prepare payments to suppliers and the ability to negotiate and to execute contracts.
• Must be able to maintain good relations with the Resort departments involved in the care of the Sub-Condominium to promote effective internal control.
• Is responsible for the adequate supervision, training and administration of the personnel assigned to this position, as well as preparing annual performance evaluations.
• Implement the necessary procedures for the proper functioning of the Rental Program as well as the administrative part of the Sub-Condominium.
• Determination of payments to owners for the Rent program, accounting record and inform the owner of the results.
• Follow up on billing by the owner of the rental program commission, review it and pass it on to programming payments to accounts payable.
• Responsible to execute and monitoring the reserve study to ensure the adequate replacement that guaranty the assets of the homeowners

About You.

• Experiencia: Mínimo de 2 años de experiencia en el puesto y en contabilidad de régimen de condominio, en propiedad de lujo o ultra-lujo. Conocimiento de sistemas como Opera, iScala, etc.
• Educación: Licenciatura en Contaduría Pública.
• Habilidades Generales: Debe ser capaz de manejar múltiples prioridades y cumplir con los plazos para la elaboración y entrega de presupuestos así como para la preparación y entrega de estados financieros. Debe tener un alto grado de integridad profesional y poder trabajar de manera segura, efectiva y eficiente.
• Habilidades Técnicas: Conocimiento profundo de operaciones de contabilidad hotelera. Capacidad para concentrarse y mantener la atención en el desempeño de las tareas a pesar de las frecuentes interrupciones, de emergencia o críticas.
• Lenguaje: Se requiere que hable, lea y escriba en español e inglés.
• Organizado, proactivo y enfocado a atender prioridades en la atención a requerimientos de corporativos y propietarios.

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.