Finance Manager | One&Only Aesthesis, Athens 
(6241)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Wrapped in ancient mythology in the heart of the Athenian Riviera, where lavender lands meet sapphire waters and our collection of rooms, suites and villas embody the timeless glamour of the Aegean. The warm Mediterranean hospitality is one of our most unique and valued assets. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

Job Summary
The Finance Manager supports the Director of Finance in overseeing all financial activities of the resort, ensuring accurate financial reporting, strong internal controls, compliance with company policies and statutory requirements, and effective financial management. The role leads the day-to-day operations of the Finance Department, provides financial guidance to operational departments, and deputizes for the Director of Finance when required.

Key Duties and Responsibilities

• Lead, supervise and develop the Finance team, ensuring efficient day-to-day financial operations. 
• Manage the Accounts Receivable, Income Audit, Accounts Payable, Payroll, General Accounting and Cost Control functions. 
• Train, coach and mentor finance colleagues, promoting continuous professional development. 
• Support operating and overhead departments on financial matters, cost allocations, coding structures and account classifications. 
• Prepare job descriptions, annual objectives and performance evaluations for Finance colleagues. 
• Take an active role in the recruitment, selection and onboarding of Finance team members. 
• Deputize for the Director of Finance during periods of absence.
• Lead the month-end closing process and ensure completion in accordance with the corporate closing calendar. 
• Review and approve monthly journal entries. 
• Review trial balances and ensure timely reconciliation of all balance sheet accounts. 
• Prepare and review monthly management accounts, executive summaries and financial reports. 
• Prepare and review departmental profit and loss statements in accordance with USALI standards. 
• Ensure accurate classification of revenues, expenses and payroll statistics. 
• Analyze and explain variances against budget, forecast and prior year performance. 
• Participate in monthly financial review meetings with department heads. 
• Respond to Global Office and ownership queries relating to financial performance and reported results. 
• Participate in monthly finance review calls with Corporate Support.
• Coordinate the annual budgeting process and long-range planning exercise in conjunction with department heads and corporate guidelines. 
• Support and participate in the monthly forecasting process. 
• Prepare and review monthly cash flow statements and cash flow forecasts. 
• Review weekly cash position reports and ensure sufficient liquidity is maintained at all times. 
• Liaise with Corporate Support regarding budgets, forecasts and financial planning initiatives.
• Review and approve payment documentation, supplier payments, telegraphic transfers, online payments and petty cash reimbursements. 
• Oversee the weekly payment cycle and ensure payments are supported by appropriate approvals and documentation. 
• Review and approve purchase requests, purchase orders and contracts in the absence of the Director of Finance. 
• Support bank account administration, including bank mandates and signatory maintenance. 
• Review monthly bank reconciliation statements and ensure any discrepancies are resolved promptly.
• Monitor Payroll operations and ensure timely and accurate processing of monthly payroll. 
• Review payroll accruals, including annual leave, ticket entitlements, long service leave, incentive plans and pension contributions. 
• Approve payroll-related transactions in designated systems including salary advances, ticket requests and approved colleague benefits. 
• Review and approve monthly service charge distributions for payroll processing.
• Review all monthly balance sheet reconciliations and ensure reconciling items are investigated and cleared. 
• Oversee supplier statement reconciliations and intercompany account reconciliations. 
• Ensure compliance with corporate finance policies, accounting standards and local operating procedures. 
• Maintain a strong internal control environment and recommend improvements where necessary. 
• Ensure all financial transactions are properly authorized and allocated to the appropriate accounts and departments. 
• Monitor internal audit findings and ensure timely implementation of corrective action plans.
• Ensure compliance with all Greek tax and statutory requirements, including VAT and withholding taxes. 
• Oversee the transmission and reconciliation of expense data to myDATA (AADE). 
• Prepare tax adjustment schedules and supporting documentation for statutory audits. 
• Liaise with external tax advisors regarding complex transactions and tax matters. 
• Ensure compliance with IFRS and other applicable financial reporting requirements.
• Coordinate statutory and external audit processes and support internal audits. 
• Assist auditors by providing requested information and ensuring timely completion of audit activities. 
• Review audit reports and management letters. 
• Prepare management responses to audit observations and coordinate implementation of agreed corrective actions. 
• Ensure ongoing compliance with corporate governance and financial control requirements.
• Prepare owner reporting packages in accordance with management agreement requirements. 
• Respond to owner queries and requests for clarification relating to financial results. 
• Support the preparation of reports and analyses required by ownership and corporate stakeholders.
• Liaise effectively with department heads, vendors, banking institutions, tax advisors, auditors and corporate finance teams. 
• Provide financial guidance and analysis to support operational decision-making. 
• Support strategic projects, business initiatives and ad hoc analyses as assigned by the Director of Finance.

Skills, Experience & Educational Requirements

• Bachelor's Degree in Finance, Accounting, Economics or a related discipline. 
• Professional accounting qualification (ACCA, ACA, CPA or equivalent) preferred. 
• Strong understanding of IFRS and hospitality accounting principles. 
• Knowledge of USALI (Uniform System of Accounts for the Lodging Industry) preferred.
• Minimum 5 years of progressive finance experience, with at least 2 years in a Finance Manager or Assistant Director of Finance role within hospitality. 
• Experience in luxury hotel or resort operations preferred. 
• Proven experience in budgeting, forecasting, financial reporting, treasury management and internal controls. 
• Experience managing month-end close processes and statutory audits. 
• Familiarity with Greek tax requirements, VAT regulations and myDATA reporting is highly desirable. 
• Experience working with owner reporting and management agreement requirements is an advantage.

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.