Officer, Accounts Receivable, One&Only Aesthesis 
(7154)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Wrapped in ancient mythology in the heart of the Athenian Riviera, where lavender lands meet sapphire waters and our collection of rooms, suites and villas embody the timeless glamour of the Aegean. The warm Mediterranean hospitality is one of our most unique and valued assets. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

About the Role

To record all debtor ledger accounts, issue invoices. To check pro-forma invoices, statement of accounts, collection of outstanding accounts including credit card and employees’ personal accounts. To assist Accountant to enforce and ensure that all finance objectives are achieved and policies are followed, with regard to Accounts Receivable.  

Key Duties and Responsibilities

• Ensures that all transfers to City Ledger through Income Auditor do agree with the control account. 

• Ensures those room rates charged to travel agents are in accordance with the respective contracts. 

• Immediately sort out any disputes or discrepancies in rates/ or charges with credit manager and pass necessary rebates. 

• Update the Tour operator invoices Excel sheet correctly and promptly according to the invoice dispatch.  

• Prepare Tour Operator invoices according to arrival and send invoices to concerned Tour operator on a timely basis.  

• Pre pare and send out Tour operator outstanding statement on a monthly basis. 

• Maintain the Accounts Receivable ledger below 60 days outstanding above 93% of the total outstanding. 

• Attending weekly credit meeting (In the absence of credit manager)and highlighting to director of finance the outstanding issues from the collection.  

• Check all Pro-Forma invoices before reservations sends out to clients. 

• Process all commissionable agents’ commission through “Pegasus” on a timely manner, and inform the concerned agent once commission is processed and keep a proper record on this. 

• Process all “Skywards” miles report on a weekly basis and keep a proper record on this to cross check the payment, once receive invoice from “Skywards”. 

• Check and file all departure Guest Registration Card according to Departure date. 

• Check all credit card transaction of the day and postings in the system (Both Opera and Accpac) according to the bank statement on a daily basis and highlight any discrepancies to Credit Manager to take action. 

• Pre pare staff city ledger account on a monthly basis and submit the detailed deduction list to payroll. 

• Attend to all inquiries raised by customers relating to payment terms and requests for special billings promptly, professionally and courteously in the absence of Credit Manager. 

• Maintain all documents in proper filing system with easy reference, following the resort’s SVS filing system. 

• Assist credit manager for month end closing (A/R reconciliation, commission reconciliation, moth end provisions, month end JV’s etc.). 

• Assist Credit manager for payment follow up from tour operators and handing and shorting out discrepancies related to invoices. 

• Maintain full confidentiality over Resorts’ Financial status and other matters as instructed by the Director of Finance. 

• Help the Income auditor to prepare the month end reports (Statistical) and Night Auditor during his absence. 

• Performs any additional duties and/or special projects as requested by the Credit Manager. 

Skills, Experience & Educational Requirements

• Good interpersonal Skills, bookkeeping skills, effective verbal and listening communication skills, time management skills
• Computer skills including Excel and other Microsoft office applications
• Knowledge in ACCPAC is an advantage
• Knowledge in accounts payable
• Bachelor of Science in Accountancy

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.