Officer, Accounts Receivable, One&Only Aesthesis 
(7154)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Wrapped in ancient mythology in the heart of the Athenian Riviera, where lavender lands meet sapphire waters and our collection of rooms, suites and villas embody the timeless glamour of the Aegean. The warm Mediterranean hospitality is one of our most unique and valued assets. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

About the Role

Work closely with the Accounting Team, the Accounts Receivable Officer will be responsible for the timely and accurate payment of supplier invoices, proper recording of accounts payable transactions and ensure that expenses are properly allocated to the respective expense accounts.

Key Duties and Responsibilities

• Ensures proper recording of expenses and Accounts Receivable transactions are properly allocated to the respective expense accounts. 
• Coordinates timely and effectively with Purchasing, Receiving, Cost Control and concerned departments on all PO, invoice and receiving issues.
• Process invoices for payment accurately and timely so that invoices are paid as they become due, no supplier complaints should be received due to late or non-payments of invoices. 
• Prepares payments on prepayment requests from Purchasing department and ensures that receipts are applied correctly and timely once the goods are received.
• Ensures that information as per supplier invoice corresponds with the information as per PO, GRN and other supporting documents before processing for payment and raises any discrepancies noted to the concerned sections/departments/persons.
• Checks and ensures that all invoices for payment are duly supported with approved Purchase Orders (PO), Goods Receiving Notes (GRN) and other supporting documents or duly signed/authorized by the responsible departments before submitting for payment approval.
• Ensures that all payments processed are properly recorded in the books. 
• Prepares approved checks for sending to Male office via co-mail and ensures correct transmittal of documents and information at all times.
• Liaises with suppliers to ensure that invoice/payment issues are resolved on time.
• Liaises effectively with the bank any queries/matters related to supplier payments.
• Investigates immediately past due invoices noted during payment processing to ensure that all unpaid past due invoices are given timely attention and that all payables are current.
• Ensures that monthly accruals for goods/services received but not invoiced are prepared and recorded accordingly.
• Checks and ensures that supplier information in ACCPAC are accurate at all times (i.e. Supplier Name, contact information, bank information, currency etc.).
• Ensures that all inquiries or emails are acted upon or responded within the day, follows through issues through completion and should not leave any issues not resolved or tasks not completed.
• Reports immediately to the Assistant DOF and DOF any issues noted related to Accounts Payable for resolution.
• Reviews and identifies areas for improvement related to Accounts Payable processes to enhance the current processes and improve internal controls.
• Prepares audit schedules related to Accounts Payable as requested by the external/internal auditors.
• Prepares monthly reconciliation/schedules of Payable accounts and AP aging, Suppliers Prepayments, Purchases,  DOIE/MIRA Deposits and other payable accounts.
• Files all invoices /payment documents timely and maintains proper filing system for all Accounts Payable documents at all times.
• Prepares custom duties payments and reconciliation.
• Prepares the weekly AP cash requirements.
• Maintains full confidentiality over Resort Financial information.
• Quick and polite response to any inquiries either via telephone or electronic mail.

Skills, Experience & Educational Requirements

• Good interpersonal Skills, bookkeeping skills, effective verbal and listening communication skills, time management skills
• Computer skills including Excel and other Microsoft office applications
• Knowledge in ACCPAC is an advantage
• Knowledge in accounts payable
• Bachelor of Science in Accountancy

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.