Clerk, Receiving 
(11591)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Shimmering in the depths of the azure Aegean Sea, a story-filled island of myths and marvels, One&Only Kéa Island emerges to honour untold beauty with authentic flavours of Greece. The warm Mediterranean hospitality is one of our most unique and valued assets. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

About the Role

Assist the Receiving Officer in receiving all goods at the resort. To be able to do both random and thorough check of all goods received in compliance with Goods Safety Handling and to check all aspect related including quantity of the goods received, expiry date and any amount excess or short and to put aside all the goods which are not up to the hygiene standard of the resort (to be reported to Receiving Officer for follow up). Effectively communicate with Purchasing, Cost Control, Senior Storekeeper and other Department and Section Heads.

Key Duties and Responsibilities

• To check daily all Purchase Orders and Market List and ensure that items to receive this day are received with accordance to the Resorts standards.
• To check the invoice with the price agreed to, and if any discrepancies refer back to Purchasing Department immediately.
• To check the Boat Dispatch note is in accordance with the Invoice.
• To check the goods are kept the correct places while transporting by the boats if not immediately inform Purchasing Department (Items to be kept as chilled should be in the cool room)
• Items damaged while transporting should be inform to Director, Procurement for further investigation & record them.
• To maintain the file of Purchase Orders against GRN numbers received daily basis. 
• Not amend any approved Purchase Orders or Invoices without the consent of the Cost Controller, Director, Procurement and Director, Finance.
• To prepare a non-received items list from Market List & distribute to Executive Chef & Purchasing. 
• To prepare and distribute copies of the daily Receiving Report to relevant departments.
• Communicate effectively and keep the expected date of arrival of goods ordered to the Resort (not to Male’).
• Prepare the list of pending documents need to complete the GRN posting & inform Purchasing Department to follow up.
• Completed receiving batch (approved Purchase Order, Invoice / Delivery Note/ Good Received without Invoice with signatures & signed GRN) hand over to cost control office daily.
• To prepare weekly/monthly receiving status report with all received items and of all open orders.
• Maintain full confidentiality over Resort Financial status.
• Maintain high spirit among the Finance Department staff as well as other resort staff.
• Responsible for proper filing system in the Receiving Department.
• To assist the Manager, Cost Control for Inventory taking, if needed.
• To work multi task jobs in the Finance section.
• Use creative and positive thinking. Throw new ideas for constant improvement of the Receiving system including internal controls.
• To assist the Director, Finance with whatever information relating to Receiving Department work 
• Be prepared to do any other work within the department in order to assist other areas or in the event of other staff on emergency leave or when requested by Director, Procurement and Director, Finance. 
• Ensure that Receiving & Store areas are clean all the time. 
• To perform any additional duties and/or special projects as requested by Director, Procurement and Director, Finance.

Skills, Experience & Educational Requirements
 

• Communication skills, interpersonal skills 
• 1 year experience on the same task

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.