Assistant Manager, Payables 
(15913)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Shimmering in azure Indian Ocean, fringed with white powder sands and vibrant coral reef, One&Only Reethi Rah is a beautiful and rare place that creates magically unscripted stories for the world’s most discerning and remarkable guests. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

JOB SUMMARY

Work closely with the Team Leader, Accounts Payable on the day-to-day operations of the Accounts Payable section and will be responsible for the timely and accurate payment of supplier invoices, proper recording of accounts payable transactions, and ensuring that expenses are properly allocated to the respective expense accounts.

KEY DUTIES AND RESPONSIBILITIES

• Process invoices for payment accurately and timely so that invoices are paid as they become due, no supplier complaints should be received due to late or non-payments of invoices. 
• Prepares payments on prepayment requests from the Purchasing department and ensures that receipts are applied correctly and timely once the goods are received.
• Ensures that information as per supplier invoice corresponds with the information as per PO, GRN, and other supporting documents before processing for payment and raises any discrepancies noted to the concerned sections/departments/persons.
• Checks and ensures that all invoices for payment are duly supported with approved Purchase Orders (PO), Goods Receiving Notes (GRN), and other supporting documents or duly signed/authorized by the responsible departments before submitting for payment approval.
• Ensures proper recording of Accounts Payable transactions and expenses are properly allocated to the respective expense accounts. 
• Ensures that all payments processed are properly recorded in the books. 
• Uploads purchase data from MC to the Accounts Payable module in ACCPAC timely and accurate.
• Routes payment memos and checks for approval and ensures that these are duly approved by the authorized signatories before releasing the checks for payment.
• Prepares approved checks for sending to the Male office via co-mail and always ensures correct transmittal of documents and information.
• Sends out to the bank telegraphic transfer slips on supplier payments via co-mail.
• Coordinates timely and effectively with Purchasing, Receiving, Cost Control, and concerned departments on all PO, invoice, and receiving issues.
• Liaises with suppliers to ensure that invoice/payment issues are resolved on time.
• Liaises effectively with the bank on any queries/matters related to supplier payments.
• Coordinates with Male office inquiries on outstanding/unreleased checks to suppliers.
• Investigate immediately past due invoices noted during payment processing to ensure that all unpaid past due invoices are given timely attention and that all payables are current.
• Ensures monthly accruals for goods/services received but not invoiced are prepared and recorded accordingly.
• Checks and ensures that supplier information in ACCPAC is accurate at all times (i.e., Supplier Name, contact information, bank information, currency, etc.).
• Ensures that all inquiries or emails are acted upon or responded to within the day follows through on issues through completion and should not leave any issues not resolved or tasks not completed.
• Reports immediately to the Senior Accountant/Accounts Supervisor any issues noted related to Accounts Payable for resolution.
• Review and identify areas for improvement related to Accounts Payable processes to enhance the current processes and improve internal controls.
• Prepares audit schedules related to Accounts Payable as requested by the external/internal auditors.
• Prepares monthly reconciliation/schedules of Payable accounts and AP aging, supplier prepayments, Purchases, DOIE/MIRA Deposits, and other payable accounts.
• Files all payment documents timely and always maintains a proper filing system for all Accounts Payable documents.
• Prepares custom duties payments and reconciliation.
• Prepares the weekly AP cash requirements in the absence of the Accounts Supervisor.
• Attends monthly physical inventory observation as assigned.
• Maintains full confidentiality over Resort Financial information.
• Quick and polite response to any inquiries either via telephone or electronic mail.
• To perform all other jobs related to your scope of work, as requested by your superiors or other Managers.

SKILL EXPERIENCE & EDUCATIONAL REQUIREMENT

• Good interpersonal Skills, bookkeeping skills, effective verbal and listening communication skills, and time management skills.
• Computer skills including Excel and other Microsoft Office applications.
• Knowledge of ACCPAC is an advantage.
• Knowledge of accounts payable
• Bachelor of Science in Accountancy
• Guest Driven 
• Team player 
• Flawless Communicator 
• Passionate 
• Well Organized 
• Luxury Service 
• Detail Oriented
   

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.