Assistant Manager, Payroll Processes 
(15962)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Shimmering in azure Indian Ocean, fringed with white powder sands and vibrant coral reef, One&Only Reethi Rah is a beautiful and rare place that creates magically unscripted stories for the world’s most discerning and remarkable guests. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

JOB SUMMARY

Responsible for the timely and accurate payment of employees’ monthly salaries, control of Personnel Requisition Forms, maintenance, and updates of Fusion Payroll Module and MRPS website related to local team members' pension contributions. This role will also work closely with the Director, of Finance and Human Resources Department on matters related to payroll.

KEY DUTIES AND RESPONSIBILITIES

• Performs day-to-day payroll-related transactions and updates information in the Fusion Payroll Module.
• Verifies the Payroll and Status Authorization (PSA) in the Fusion system as per approved manual PSA approved by each Department Head and for Managers approved by the Director, Human Resources, Director, Finance, and General Manager.
• Check the attendance sheet submitted by HRD with the employee time sheets to verify the correctness of the data submitted.
• Prepares overtime schedule based on the authorized overtime forms and verifies the correctness of data to the attendance sheets submitted. 
• Performs the monthly payroll process accurately and efficiently and makes available the payroll statement for review/approval on the 25th of the month to ensure that salary payments are sent to the bank before the last day of the month (permanent team members).
• Prepares casual team members' salaries monthly and ensures that casual salaries are released on or before the 3rd day of the following month.
• Ensures that payroll adjustments such as payroll deductions and additions (e.g., salary/overtime adjustments, expense claims, etc.) are properly applied during the payroll month.
• Ensures that salaries will not be released to employees without contracts or contract renewal.
• Prepares the final payment for resigned/terminated employees accurately upon receipt of the necessary documents from HRD and shall not release the payment unless the clearance form is received.
• Prepares the monthly payroll reconciliation reports (including the salary variance report) and submits these reports to the Manager, Compliance/EA to DOF for review on or before the 5th day of the following month.
• Prepares the monthly employee headcount for submission to the Manager, Compliance to DOF and Manager, and Finance on or before the end of the payroll month.
• Prepares the team members’ monthly service charge distribution calculation.
• Prepares the monthly and quarterly payroll cost & and headcount variance analysis.
• Prepares the monthly payroll provisions such as vacation pay, vacation ticket, incentive pay, and long service awards.
• Approves the HR ticket request in Fusion and ensures that no vacation ticket is purchased for rejected PSAs.
• Prepares journal vouchers on monthly payroll transactions and other payroll-related accounts and adjustments.
• Updates the employee information (enrollment, adjustments & termination) and monthly pension contribution (employer & and employee) on the Maldives Retirement Pension Scheme website and is responsible for maintaining accurate information in compliance with the pension requirements.
• Checks the list of DOIE/MIRA Deposits prepared by the AP Officer.
• Reviews monthly the list of employee contract expiry and coordinates with HRD to ensure that contract renewals are received on time.
• Review monthly the list of employee probation and follow-up documents from HRD to ensure these are processed/ received on time.
• Controls the Personnel Requisition Form to ensure that employee requisitions are budgeted.
• Coordinates effectively with the Human Resources Department on issues related to payroll.
• Liaises with other departments on issues/matters related to payroll (i.e. attendance, overtime etc.) for efficient and timely resolution.
• Prepares payroll documents and processes checklist and performs the review monthly, allows internal audits to be conducted by the Manager, Compliance/EA to DOF.
• Identifies areas for improvement related to Payroll processes and suggests improvements to enhance the current processes and improve internal controls.
• Reviews continuously and suggests improvements on the Fusion Software to improve payroll processes and meet the current requirements.
• Prepares/ updates documentation of all payroll process flows and prepares SOP as necessary.
• Assists in the forecast and annual budget exercise by providing information related to payroll.
• Liaises with the external/internal auditors during annual or interim audit activities and prepares audit schedules as requested.
• Maintains high confidentiality and accuracy over payroll transactions and information.
• Maintains full confidentiality over Resort Financial information.
• Stays up to date with the developments, laws, and regulations affecting payroll.
• Understands thoroughly the Resort policies and procedures affecting payroll such as employees’ handbook and other policies issued by HRD or GM’s office.
• Implements and maintains compliance with the Resort’s Standard Operating Procedures, generally accepted accounting policies, internal controls, and local regulations.
• Performs duties of the Executive Assistant to the Director, of Finance during vacation or absence.
• Performs ad hoc duties and/or special projects as designated by the Director, Finance, Manager, Finance and Manager, Compliance/EA to DOF.
• Keeps abreast with employee welfare concerns and career development/succession plans.
• Attends and participates in team events.
• Participates in required training related to the job.
• To effectively communicate and maintain a favorable working relationship with colleagues at all levels.
• Always ensure a professional attitude towards guests and colleagues.
• To provide an effective structure for communication within the department at all levels.
• Leads by example, inspires, and motivates those around through enthusiasm, and inspires and guides others to make their decisions based on the organization's values and overall direction, keeping the Company’s goals in mind. 
• Report incidents of breakages, equipment repair, and maintenance to the Department Head. 
• To be conscious and responsible regarding energy and water conservation.
• To perform all other jobs related to your scope of work, as requested by your superiors or other Manager.

SKILL EXPERIENCE & EDUCATIONAL REQUIREMENT 

• Good communication skills, interpersonal skills, analytical skills
• At least 2 years in the same field
• Knowledge of the Fusion HR/ Payroll system is an advantage.
• Knowledge of Excel, Work, and other Microsoft Office applications
• Guest Driven 
• Team player 
• Flawless Communicator 
• Passionate 
• Well Organized 
• Luxury Service  
• Details Oriented 

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.