Manager, Accounts Payabl
(19645)
At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.
Sparkling in warm Indian Ocean, on a private peninsula wrapped in ribbons of sand, One&Only Le Saint Géran is a vibrant tropical playground where the marvels of Mauritius are revealed in ultimate style. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.
Job Summary
Pay all bills promptly and accurately after verifying that they have all the proper supporting documents Ensure that the bills
are accurate as to items, price, and extensions and also that they have been approved by the Department Head, Director
of Finance and Management
Key Duties and Responsibilities
▪ Oversee and manage the full Accounts Payable function.
▪ Supervise, train and support the Accounts Payable team, ensuring duties are performed efficiently and in line with
company’s policies and procedures.
▪ Prepare and complete all month end responsibilities as well as printing month end reports and settling up late bills
▪ Input invoices accurately using proper accounting codes
▪ Coordinate receiving tickets, purchase orders and invoices for proper coding and approval signature.
▪ Ensure that all accounts are current depending on cash flow.
▪ Maintain record of payments and ensure vendors files are in proper order.
▪ Reconcile vendor statements.
▪ Provide research on special projects as well as preparing reports for various Department Heads, upon request.
▪ Handles special project assignments as requested by the Director of Finance and Finance Manager.
▪ Proper filing and classification of all vendor files.
▪ Maintain pre-payment schedules and follow up with respective departments for delivery status.
▪ Scrutinize, monitor and manage the AP ageing report and highlight to the FM/DOF for any high risk or long outstandings
▪ Conduct monthly AP meeting based on the previous month AP ageing report after month end closure and prepares
minutes for records.
▪ Maintain an open line of communication between guests, team members and management
▪ Lead and coordinate monthly Accounts Payable review meetings, highlighting key issues, risks and action plans.
▪ Ensure proper documentation, filing and record retention in line with Company policy and statutory requirements.
▪ Participate in system improvements, process optimisation and automation initiatives to enhance efficiency and
strengthen financial controls.
▪ Support internal and external audit processes, ensuring that requested information and reconciliations are provided
promptly.
▪ Ensure adequate follow-up of supplier deposits and liaise with the procurement department to keep an up-to-date
documentation.
▪ Reconciliation of third party invoices.
▪ Ensure the AP department is operating in a consistent manner with respect to internal control, financial responsibility,
and other financial obligations.
Skills, Experience & Educational Requirements
▪ Ability to access and accurately input information into a computer using various computer software programs (Excel and
Word)
▪ Maintain an open line of communication between guests , team members and management
▪ General knowledge of accounting operations, aptitude for figures, Bookkeeping knowledge
▪ Office machines: operate calculator/10-key. by touch, copier, fax, telephone
▪ Ability to effectively deal with guest and team members concerns in a friendly and positive manner and listening to the
nature of the concern, demonstrating empathy with the customer and providing positive and proactive solutions
▪ Ability to listen effectively and to speak and write English clearly
▪ Ability to learn and perform all essential job functions accurately and safely with minimal direct supervision, within initial
training period after team member begins work
Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.
