Finance Clerk 
(15636)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Alongside ancient rainforest, within the lush green expanse of a working tea plantation, One&Only Nyungwe House is an idyllic eco retreat offering once-in-a-lifetime experiences in the heart of magical Rwanda. The warm African charm is one of our most unique and valued assets. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion. We don’t just exist in Nyungwe’s environment, we exist with the environment; from working the land or building a shelter, we like to give back in as many ways as we can to help our communities flourish. 

Job Summary

The Finance & Receiving Clerk is responsible for ensuring that all arriving merchandise was formally ordered that it is in good condition and that quantities and prices correspond to the order. Reports the required information on the appropriate documents and in the computerized system. Ensures all merchandise is properly stored, makes issues from the storerooms based on received requisitions and captures this in the computerized systems. Assists the Procurement Officer when needed.

• Makes sure that the merchandise received was ordered through a duly approved purchase order
• Verifies that the arriving goods correspond to the quantities ordered and makes sure that the quality is conform to the guidelines of the company
• Completes the receiving stamp on invoices and delivery notes
• Ensure the prompt removal of goods from receiving area against appropriate signature in the receiving stamp (storeroom or direct issue) and receiving record
• Checks the unit prices and the accuracy of addition and extensions in the invoices / delivery notes
• Notifies all concerned immediately if goods are not accepted and returned to the supplier or in case of short delivery. Makes the supplier to sign the corrections on the invoice / delivery note
• Prepares forms for goods delivered without an invoice / delivery note when applicable
• Completes the different receiving reports as needed and dispatches them daily
• Responsible to prepare the outgoing record for merchandise being issued from the hotel for repair, printing or merchandise sold to other hotels. This involves the security department for the control checking.
• Assists the procurement officer to prepare purchase orders as specified by the company when needed
• Posting of bank receipts on to the correct reservation in Opera after confirming with reservations team
• Reconciliation and revaluation of the deposit ledger on monthly basis
• Assisting the Resort Accountant on execution of other finance tasks

Skills, Experience & Educational Requirements

• Basic knowledge of accounting
• Interpersonal, organizational and strong administrative skills
• Strong communication skills
• Good business acumen
• Computer literate

Blow Away The Customer

• I care and work towards exceeding the expectations of my customers
• I am proactive and deliver unique and everlasting memories for our customers

Develop Passionate and Committed People

• I am committed to being thoughtful towards our colleagues
• I am passionate about my role         

Continuously Strive for Perfections (good enough never is)

• I constantly seek new ways and ideas to improve what I do
• I am inspired to make a difference

Achieve Sustainable Bottom Line Performance

• I am honest and fair
• I take responsibility and contribute towards the financial performance of where I work

Grooming

• I present a professional image according to established standards

Communication

• I speak in a clear and concise manner both in person and over the phone
• I express ideas in a clear and coherent manner

Functional Skills and Knowledge

• I demonstrate my knowledge and skills effectively
• I take responsibility for my actions

Time Keeping & Grooming

• I report for work in my department on time daily

Response to Supervision

• I demonstrate respect for my leaders
• I respond to supervision positively

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.