Coordinator, Human Resources 
(14176)

SIRO Boka Place is more than a hotel – it’s a movement; a global lifestyle brand where world-class wellbeing meets exceptional hospitality – through a combination of state-of-the-art fitness, nutrition, sleep, recovery, and mindfulness facilities in purpose-designed destination hotels. Our hotels empower guests to unlock peak mental and physical performance, no matter who they are, or what they’re striving to achieve. We realise exceptional, immersive lifestyle destinations where you can live without compromise.

Nestled between pristine blue Adriatic waters and mountains of conserved greenery, SIRO Boka Place, Montenegro offers coastal city charm and boundless opportunity. Unlock your potential and embark on a new adventure as part of a community passionate about fitness and wellbeing.

This is a summary of the key duties and responsibilities related to the position below and include the skills, experience and educational background required by the employee, as well as the competencies and behaviors that are expected at this level.

Please take your time to read through it, sign the acknowledgement and hand it back to Human Resources.

• Position                              Coordinator, HR
• Level                                   CL
• Department                       Human Resources
• Reports to                          Director, HR, Assistant Manager, HR
• Subordinates                     NA

• Working time:                    Full

Job Summary

To Assist the Human Resources and to provide support for all Colleague related matters. 

Key Duties and Responsibilities

• Maintains accurate and up-to-date human resources files, records and documentation
• Input and maintain Colleague Data in HRIS (Success Factors, Slogan)
• Preparing offers letters, collecting the mandatory documents from candidates for employment. Preparing visa invitation letters when needed
• Preparing employment contract, annex to the employment contract and service contract together with additional mandatory documents for new joiners
• Assisting in preparing the documents for work and residence permit
• Communicating with the Institute for Health & Safety to organize mandatory trainings and complete the attendance list for certificates.
• Coordinating communication between landlords and colleagues, while ensuring the accuracy of colleagues accommodation list
• Registration at the Tax Authorities in timely manner according to the Law.
• Keeping records of mandatory requirements for sanitary check-ups.
• Manage all matters and maintain records related to opening bank accounts for new Colleagues. 
• Tracking sick leaves and maternity leaves. Preparing the document for Centre for Social work / Health insurance fund organizations for reimbursements of the funds when applicable
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing pay slips.
• Assists with planning and execution of special events such as benefits enrolment, organization-wide meetings, employee recognition events, team building activities and various celebrations.
• Works closely with all departments to ensure that both guests and staff receive the same standards and service in each department.
• Coordinating flight bookings of new colleagues and the exiting Colleagues for annual leaver, emergency leave, business trip. 
• Liaising with the Colleagues to sign the Final Settlement & Visa Cancellation Forms 
• Liaising with the Colleagues to complete the Leaver Clearance Exit Form.  
• Coordinating with the Security to handover the exit clearance. 
• Prepare reimbursements, letters, and other documents, using word processing, spreadsheet, mail merge and database. 
• Preparation of all kind of employment certificates 
• Assist with all related administration issues. 
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.
• Participating in organization of HR open days
• Performs other duties as assigned.

• Bachelor’s degree in law, Economy or related filed
• 1-2 years in administrative role ideally in Human Resources at Luxury level 
• Proficiency in all MS Office Programs, HRMS Systems 
• Advanced interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Advanced admin skills
• Organizational skills, advanced communication and writing skills  
• Attention to detail
• Professional and well groomed 
• Passionate, personable, friendly, dedicated  
• Language skills: proficiency in both local language and English (speaking and writing).

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.